Mind-blowing PowerPoint. No, Really!

PowerPoint Animations to Create Engaging Presentations



Animation is a critical component in presentations. It paces the flow of information, making things clearer for your audience. It supports more effective storytelling with the visuals and animations doing a lot of the work, helping people understand the key points. And it can be used to produce beautiful-looking presentations, with the animation enhancing your design, making everything appear more professional.

But it can also be terrible. If you use the bounce animation, then you should probably go back to 35mm slides. In this session, you’ll learn how to use animation to great effect. Elegance and purposefulness are the names of the game, as you see the ways in which just the right animation, or combination of effects, can bring your story to life, capturing your audience’s attention and keeping them engaged.

Want compelling and enthralling presentations? Animation will give that to you!

Step 1: Master PowerPoint animations.
Step 2: Usurp Steven Spielberg as the best visual storyteller in the world.

Attendees will learn

  • How to use animations in PowerPoint effectively to enhance storytelling and design
  • How to combine animations to create novel effects that will amaze, delight, and enrich your audience’s experience
  • How to understand the subtle changes to animation to make things feel smoother, more natural, and focus attention
  • How to become an animations ninja, creating and using animations at super-human speeds


Richard Goring is a Director at BrightCarbon, the specialist presentation and eLearning agency. He enjoys helping people create engaging content and communicate effectively using visuals, diagrams, and animated sequences that explain and reinforce the key points, which is supported by plenty of resources and tips at www.brightcarbon.com.

On-Demand Webinar Recording
Play Video

Hi, everyone, and welcome to today’s webinar, PowerPoint Animations To Create Engaging Presentations, presented by Richard Goring.
My name is Sarah, and I will moderate today’s webinar. The webinar will last around one hour. If you have any questions or comments, please type them into the question area on your GoToWebinar control panel, and we’ll answer as many as we can during today’s session.
Webinar is sponsored by HRDQ, publishers of research-based training tools for more than 40 years, a journey has been a provider of research based training resources for classroom, virtual, and online soft skills training, offering learning resources to help retain employees and clients, make better decisions, improve performance, and much more. You can learn more at HRDQstore.com.
I’m excited to introduce our presenter today, Richard Goring, Richard is Director of BrightCarbon, a specialist presentation and eLearning agency. He enjoys helping people create engaging content and communicate effectively using visuals, diagrams, and animated sequences that explain and reinforce key points.
Thank you for joining us today, Richard.
Thank you so much, Sarah. Thank you for having me and welcome everyone, into the session. Where, as I said, we’re going to be talking about PowerPoint animations, and how to use them in a way that works effectively.
Now, when it comes to animations in PowerPoint, there are really, I think, two people in the world. Those that, oh, they use PowerPoint animation, and those that underuse it, neither of which is particularly what you want.
The over animators have a tendency to go, well as you might expect, overboard, these are the people that get their company profiles to boomerang in. Never use the boomerang animation.
The under animators, they have slides that look like they’ve tried to Crown Warum piece on one slide and Anna Karenina on the next.
Clearly, neither of those two approaches are going to work very well for you.
There’s a simple lesson that both kinds of people need to know.
The animation is a key part of storytelling in your presentations.
It helps you to pace the flow of information. It helps you to tell a more effective story and it also helps your audience to stay engaged for a lot longer.
So, how do you do it?
What I want to do in today’s session is, build up through a variety of different tips, tricks, and techniques, that you can use using standard PowerPoint animations to make sure that your presentations work effectively.
And, as I’ve just kind of alluded to, I think the best animations, the ones that you should use, most frequently, quite honestly. All the ones that allow you to paste the flow of information.
If I bring up a stock slide like this, on the face it, Nice looking slide. Not overly complicated compared to many, but still quite a lot of content that appears all at once. And this is a problem.
Because if I show this slide, I’ll probably want to talk about it in a particular way, Maybe talking about the challenge first, then, the solution. Then I might want to have a quote that comes up to talk about what we’ve done, and then the results, or maybe the other way round. Whatever it is, there’ll be a story there that I want to tell, and various components of this slide will help me to talk about it.
However, if I show it all like this, you’ll probably all jump to the results, as, you know, if some of your protein jumped to the court, you know, a couple of you might be interested in the solution.
I have no idea. I’ve lost control of the audience and now everyone is looking at something different at different times and at different paces, and it’s all completely contradicting the kinds of things that I’m going to say over the top.
And so, this kind of approach doesn’t really work very well.
However, if I just go into edit mode here for a moment, I want to introduce you to the idea of animation. So starting off already simply, will build things up.
If you go to the Animations tab on the ribbon up here, you’ve got the ability to control how content animates on a slide.
And the way to really manage that is to use something called the Animation Pane, over on the right-hand side here.
What that does is it will show you a list of all of the animations that are on the slide at the moment, there’s nothing there.
Then, to add an animation, all you need to do is to select a component of it. So, I’m going to select maybe these pieces here, for example, like that.
Go to the Add Animation button on the right-hand side here. And you can choose any number of different animation styles to come up.
Now, the animation that you should generally default to using this green area up here, the Entrance animation’s, these make something appear on the slide.
What you want to do is choose ideally this green entrance fade, and that will just make something they eat into the slide rather nicely.
I’m going to do the same thing over here. So I’m going to select this, go to Add Animation, and then choose another fate like that. And, now I get all of that coming up there, and I think we’re going to do the results, so, let’s build in the results coming in here like that. So, add an animation for those. Choose Fade. Got That. And then, finally, let’s have the quote come in at the end. So, again, Add Animation and choose Fade. So, now, really simply and easily, I’ve got a slide set up where I can say, Run. Let’s take a look at a couple of different things in this case study.
First thing I want to look at, here’s the challenge we face. Now, everyone’s looking at exactly the same thing at the same time. There is only that there on the slide. Obviously, there’s more to come up, but that’s what we’re all focused on. You can all have a shared experience, and it makes sure that the visuals match up with the narrative from the presenter.
Once you’ve done with that, then you can click and talk about the solution.
Now, yes, the challenge part is still on the slide, but, because the solution is new, pretty much everyone is going to be focused on that component of it.
Then, you can click and talk about the results. What happened? And then, finally, you can click, and you can bring in the quotes about how happy they were at the end, for example. Very simple, very basic and yet, really powerful to help you to convey the information effectively.
And, to be honest, if that’s all you did with animation, you’d be doing a really good job, 90 odd percent of all the animations you ever use, even in really complicated presentations, should probably be exactly like that, because pacing the flow of information is so important, and it works really well.
But you probably want more than 2 or 3 minutes worth of stuff from an hour long webinar. So you can take it a bit further, but bear this in mind that you could do just this, and it would be really, really good.
Next thing you can consider is not just entrance animations to bring things into the slide and paste the flow of information, but other kind of animations, like exit animations, to get rid of stuff that you no longer need. So, here, we have a setup where you might be talking about, you know, the problem with having multiple suppliers, you’ve got lots of different endpoints that can be really difficult.
However, if you replace all of those with just one single supplier who can do everything for you, you get all these benefits, And so now, we’re having a really good comparison between the before state and the off site that come to what is currently in the what it could be. And that contrast is, again, a really nice tool to use in presentations to bring things to life so that you can show what’s going on.
So, again, the way that you’d build it up here, is we’ve got a variety of different pieces of content.
First of all, we got the multiple supply bits here, so I’m going to select that along with this kind of grayed out version of the picture.
Go to Add animations. And this time scroll down and choose the red Exit animations. These get rid of something from a slide so that you can no longer see it. And these are the reverse of the entrance animations. So again, I’d probably just go with this nice, simple fate. That will now get rid of it. And you see on the animation pane here, little red stars to show you that you got your exit animations.
At the same time, is that, I want to click on the can access here and maybe all the connection points there, for example, the one trust supplier bit here. So we’ll get an app choose to add an animation, and this time choose a nice green entrance fade.
And so what you’ve got now is the exit animations and the entrance animations. Now, if I put this into slideshow mode, what’s going to happen is I’ve got all of those different bits there and then I Click and they disappear and that disappears. And then I have to click again for this to come up, which isn’t really what you want.
So when it comes to animations, it’s important to think about how they’re paired together with the clicks that you would have as a presenter.
Every time you add a set of animations, you’ll see in the animation pane here that the first animation in that group has a little mouse icon, next to a little number. And that means you need to click to bring it in.
The moment, the exit animations are on a click, which is good. But the entrance animations Ross want to click. You don’t really want that.
So, you can find any animation here.
I’m going to choose the the one with a click there, go to the Animations tab. Again, And over on the right hand side, you’ve got the timing sections, and that now allows you to change a few things, one of which is when they happen, when they start.
The default, as I said, is to be on it click. But, you can also choose it to be with the previous animation. So it all happens at the same time, or after the previous animation. And you can see here on the timeline, just a little bit of offsets of: there’s a staggering effect going on the exit, and then the entrance animation.
In this case, I probably want them all to happen at the same time. So I’m going to do with Previous. And now you get the setup of, Look, here’s the before with multiple supplies. And then, you click, and it kind of cross fade between the two.
So, again, really simple, really easy to do, should be very quick. It’s not going to take you a long time to create, but, again, has a big impact on your ability to tell a story.
Next, up, if you don’t want to use just fade. And, again, there is nothing wrong with using the Simple Fade Animations. You can start to incorporate these relatively simple animations that have a little bit more motion to them but more dynamism they can help to enhance the story you’re telling.
one of the animation types you can use is called a wipe. And as his name might suggest, that brings content into the slide in a wipe kind of motion. So it’s going to move around. It kind of, shows here. The progressive, what’s going on. So here, we’ve got this nice process. It’s kind of moving through. All right. So again, let’s do the same thing. So we’re gonna go into edit mode here. No animations on, this one. I’m going to select this component of it here.
And then we’ll get into that one there, and this, and that one there.
And this, and that one there, and this, and that one. that, OK, so we’ve got all those. Gonna add an animation chooser fade for most of them.
And then what I’m gonna do is take all of these lines here and change those so that they are now going to be on a wipe animation instead.
Now, once you’ve selected animation, if you want to change it, you can do so by going to the Animation tab again, and all of these things on the left here will then change any existing animations.
So, I’m going to choose the white animation there, and it now changed it from a Fade. You might just be able to make out this difference in the stars. There.
Goes from a fade to a wipe instead.
Now, if I were to add all of these in, let’s just add in a few clicks that to bring these all insensibly.
I start off with, you, download the app, and then you click. And, Oh, I don’t know whether that’s coming through or not, but the line it’s wiping in, but it’s kind of wiping in from the very bottom of the line, this one here kind of wipes and backwards almost. So, again, it doesn’t really work that well. So if you didn’t do anything other than a phage, you need to make sure that something call the effect options are correct.
With most animations other than a fade, you’ve got the ability to manipulate how they work.
A wipe has a sense of direction. The default is that it wiped from the bottom up top of the shape. In this case, I didn’t want that. I wanted to go from the left of the line, to the right.
So I can select this animation for the line, go to the Animations tab. And just next to the Add animation buttons, the thing here called effect options.
And that allows me to change the direction with wipes. You can do from bottom, from top, from left or right. In this case, I’m going to choose From Left Now, it will wipe across giving that sense of progression around the journey, around the the sequence for these ones here. Let’s do.
This one is going to be from the top. I think it would be good, this one here, and this one here are both going to be From the rights.
So you’ve now got that sense of progress, where, as you’re building it through, it’s gonna then wipe into all of those different bits and pieces so you get a sense of kind of where it’s going. So it’s just enhancing the the message and giving people a sense of the progression through this journey. Again, these are nice to haves. A simple fade would be fine, but if you want to, you can just kind of build these up a little bit more.
Another neat technique is to use something called a fly in animation. Fly in this lovely, because it allows things to, to kind of be smooth and neat and kind of work really well to build in lots of detail.
Thing is with a fly animation, is you’ve got to be really careful with it.
So, if I were to select, say these bars here for example, and to be honest, this one and this one as well, I’m going to choose add animation and choose this fly in animation.
And what that does is the fly in animation.
It will cause an object to fly in from the edge of the slide. So if I put this into slideshow mode, just watch very carefully towards the bottom here, when I click.
All of these bars just coming all the way from the edge of the slide. Now, that doesn’t look great.
So why have I chosen it?
Well, with a fly in animation, if you select them and right click on them, you can choose something here called Effect Options. And that gives you the ability to manipulate.
Not only things like the direction, but also the smoothness of them. Now, again, this is kind of a niche, but it can work really nicely if you get used to it, with a lot of animations where there’s a sense of motion.
You can have a smooth start. So, it doesn’t just instantly go. It accelerates up into the animation. You can have a smooth, then. so it doesn’t just suddenly stop. You can decelerate down to a nice smooth end.
Let me call the bounce and we’re just at the end, which generally doesn’t look very good. But these two are quite nice because partly it feels more natural. It’s not quite as jarring, and also I quite liked them. Because at the critical point, either when it starts to move or when it’s finishing moving, it’s moving a little bit. But it’s quite slow.
So your audience has the time to kind of look at it and see that kind of triggered earlier on to then see it. And so in this case, I like things to come to a nice, smooth stop.
So you can do that. And now they kind of come in nice and smoothly, and I’m going to change all of these as well. So, this one is coming in from the top.
Where are we? And this one is coming in from the right of Loss, or At it Let’s also have this on a nice. Simple Fade OK, so that’s now nice and smooth, That’s good, but we still have this problem of the fact that they come in from the very edge of the slide. so it doesn’t matter how smooth they are If they’re coming in from the edge there, like, how do you counter that?
Well, the simple answer is to cheat with PowerPoints. All people really care about is the visual that they can see in the window in front of them.
You can do all sorts of other things with smoke and mirrors effectively to make it look different from what’s going on in reality.
If I were to go to the Home tab and just draw irregular rectangle, shape, rectangles there, I’m going to draw a rectangle that sits just below the axis here all the way to the edge of the side.
And if I now change the color of that so that it matches the background, what I’ve got now is a rectangle that you can’t see.
There are a lot of bars that if I move them around, you’ll see they go behind that rectangle.
And so if you think about it, this ball will effectively start off off the edge of the slide, and we’ll then animate in behind that bar behind that rectangle that I’ve drawn onto the appropriate heritage site.
And so, now, we’re in, when you’re in slide show mode and you click, it will come up and it will appear that it’s coming in from this access point here. But it’s not, it’s coming from the edge of the slide. And just behind the mask that So, the idea of using mask content can give you all sorts of interesting effects, especially when combined with animations.
For example, we’ve got another little sequence, which is a neat way of being able to just make a really bold statement, slide, You know, three key messages that you want to get across, For example, again, all middle fly in, but it looks like they’re in their own little kind of cut out area.
Well, what we’ve done here is we’ve got a single slide with with this kind of big gradient fill on it. And I’ve got three circles that are positioned nicely where you want the icons to be, or the key messages, or whatever they are.
You can use a tool in PowerPoint called The Merge Shape: Tools to cut holes in this large gradient here using these small circles.
Now, the trick with this is to select the large shape that you want to keep, and then select the three circles that you want to cut out.
Go to the Shape Format tab on the ribbon.
And over on the left hand side, here, you’ll find this little venn diagram thing called merge shapes.
And so what I’ve now got is the ability to manipulate those shapes relative to each other.
If I choose this one of the bottom here, subtract, it will cut holes in that rectangle. You can see I can move it around there like that, revealing behind the icon that I had conveniently placed there earlier.
In this case, what we’ve also done to give them the illusion of depth used to go to shape format, and shape effects here. And here, you got all sorts of different things that you can do to manipulate the shape. Most of them are feminist, a pretty terrible. Much like animations, like you can really go too far. But this shadow effect can be quite nice, because it just allows you to have like, different shadows around the shape. And you can see as I’m doing it, just the positioning of that shutter changes, or you can have it kind of in the outside for something, what it looks like. They’re popping out for example like that. But this one here looks quite nice. You get that kind of effect of a lighting coming out from somewhere in the top left. That now looks like it’s got a bit of depth.
Kinda if you now select the icons, goto animations add animation, choose a fly in, fly in from the bottom by default. It’s a bit too fast in that instance, so you right click Effect Options, have the smooth end coming in, and so now they just kinda pop in that quite nicely.
And before we had them all come in coming up on a click, and then with each other.
So what I’m going to do is to select all of these, go to Animations, and do the Start section here under the timing. And instead of it being on click, let’s do after Previous. So all three of them are now staggered.
They’re all kind of automatic. You don’t have to click or anything. But now they’ll come in one after the other after the other. So it’s just a little bit smoother in the way that you’re doing.
And that’s just with standard shapes, but you can also start to do that with imagery as well. So here, we’re kind of using the arches in this bridge here to give a sense of the, the content coming from Behind the arch if you’d like, or within the arch. And this is, again, done using the same technique of these kind of masks combined with the cutouts using this picture.
So these are the, the text points. You can see that kind of rounded on both ends. But if I take this picture and copy it, so I’ve got two of them.
Line them up on top of each other, Then what I want to do is use something called a free form tool to create a cut out of the particular bit of the picture. So what I’m gonna do is go to the Home sat top again and Shapes and Lines Second in from the right hand side is a thing here called Freeform. It’s a little kind of squashed Pac man thing.
What you can do now is you can draw any custom shape you like.
Now, it’s a little bit counter-intuitive compared to every other shape, drawing PowerPoints, so bear with me a second here.
But what I’m going to do is, I’m going to click somewhere on the slide that I want to start drawing from, and then let go of the mouse button. It’s really important to do that.
If my move, my cursor, I don’t know if you can just about, make out the little kind of thin, blue line that’s being tracking, the mouse, that is going to be the outline of any custom shape I want to draw. It’s anchored where I first collect, and then it’s just following the mouse, and then I’m gonna click somewhere else and, again, let go and now I’ve got a small, blue line there. And it’s continuing to anchor and I’m going to click and let go and click and let go and click and let go.
And so, I can keep doing that. Just clicking and letting go to now just draw around all of the parts of the, the bridge structure that I want.
And then I’m gonna add this into here, like that. Bring it back near the start central tenant of color, in this case blue, and now I’ve got that custom shape that fits there, nicely, like that.
Once you’ve got that, what you can then do is say, Right, I’m going to use the same tools to now create a custom mask from this picture, using that shape.
So, if I now select the picture, and then select the Custom Mask and you go to shape formats, over on the left-hand side, again, that little Venn diagram thing, here, this time I want to use a tool called intersect. It’s the fourth one down there. And that will keep the overlap between those two shapes.
And now, what I’ve got is this. So I’ve got that nice kind of picture set up.
And if I just take this text here and bring it forward like that, this here is now and front of those, these here will fly in from the left, out from the edge of the slide there.
All the way across to there, like that.
So, now, bring this in, there we go. So, whether it’s a flat, kind of gray background like this, with a mask, whether it’s a gradient kind of shape like this, or whether it’s a picture like this. You’ve got the ability to use these marks to create all sorts of different effects where you’re bringing content in ways that you wouldn’t normally be able to do.
So, again, if in doubt, chu’s fade, but if not, if you want a level of dynamism that perhaps, you know nice, but subtle still, then these different techniques can work well.
All right, so I’ll just pause for a moment briefly, because we’ve gone through reasonable lots of stuff already. I should say that we’re going through quite a lot of stuff. We’ll build out even more.
If you want to, please do, feel free to ask questions in the in the questions pod. Happy to kind of answer those as we’re going through, but also in the handout section, there is the ability to download a PDF guide that has step by step instructions for everything that I’m covering today, and links to short video tutorials, as well. So, you’ve got a lot of resources there for you to, ideally, pick out, you know, 2 or 3 techniques from today’s session that you think will be useful for your content, and then be able to use them and apply them as we go through it.
So, any questions? Shout out. And Sarah will interrupt me as well as they come through so we can answer them as we’re going.
All right, but that, to me, is an entrance animation’s. It’s bringing content in from the simple to the kind of slightly nicer, more nuanced, more subtle approaches, so that it just looks and feels really neat.
Then, you can start to get into other techniques where you can start to build emphasis. And, this is where you can start to incorporate more sophisticated storytelling with your visuals and your animations.
And, the emphasis on animations in PowerPoint are all color coded yellow.
Now, there are loads of emphasis animations, and the vast majority of them, much like most animations, to be honest. It’s really aren’t that good. I wouldn’t bother using them. But there are a few, probably these five, maybe even.
Only three of them that you can use, I think, sensibly. In order from left to right, so you’ve got grow shrink, which is probably fairly obvious, then it makes me larger or smaller. You’ve got color change, which will change the color of something. You’ve got Pulse, which will kind of emphasize something like that. You’ve got tita, which will make it rock slightly or you got spin.
Which allows you to control how much something’s spins around on the face of it. Each of those things individually isn’t maybe that useful, but you can start to incorporate them very simply to be able to tell stories. So, for example, you can talk about you know, we can protect your home for 24 hours a day. Whether that’s daytime or click nighttime.
I know what we’ve done there is just taken that content in the background and change the colors.
So, very easy to do, it’s a simple …, or sorry, simple emphasis animation.
I can select this blue sky, go to the Animations tab, ads and animation.
Here, you’ve got the emphasis animation.
I’m going to choose Fill Color, click on that, and it will turn green in this case, which clearly, you don’t want. So much like with the the wipe animations, all the fly in animations, you can change the effect of this, and the effect of this is to change the color.
So, in this case, I’m going to select the animation, go to the Animations top, choose the Effect Options button here, And you can choose from any number of colors in the theme, or your standard colors, or any recent colors you may have used as well. And I’m going to choose kind of this dark blue gray for the night, And now, that will change color like that. So you’ve got this nice, neat way of being able to just build something up very simply, very easily to control the kind of stuff that you want.
You can also take things further with things like grow, shrink animations. And these are terrific to be able to tell more complex stories and build things out. So here, for example, you may have a variety of different things you want to show. You. Here are the five key topics. But some of the things that I think you might want to be interested in are, you know, what’s what’s key with this is to engage the public, for example.
Or it might be that you want to show all five of them and then go through, in turn. So, first of all, I want to talk about this. So you emphasize that you make it larger than the others.
Then once you’ve talked about the public, then we’re going to talk about the Londoners. Then we’re going to talk about the forest industry, for example. So you’re using grow, shrink animations to build that out a bit more clearly.
The way that we’ve done that is to pair up a grow animation with a shrink animation.
So here I’m going to select Next one in the sequence. I’m going to go to add animation and I’m going to choose a grow shrink animation from the emphasis section here, and that will by default make it quite a bit larger.
Now, when it comes to grow shrink animations, much like the, the others, you’ve also got effect options that you can play around with.
In this case, there’s two different sets of effects that you can apply.
one is the amount that it grows by so you can make something tiny, smaller, larger, or huge.
They’re kind of interesting labels, but they’re not terribly useful.
This will make it a quarter of the original size. Smaller will make it half the original size.
Large a 1.5 times the original size and huge, four times the original size, which is kind of interesting, but also not particularly useful. I’ll get on to that in a second. You can also change the direction, goes in all directions, or it’s just horizontally or vertically changing size.
If you want to be more precise about it, as you probably do, you can right click on any of these animations and choose Effect Options from the Popup menu.
This is where you have the smooth start, smooth, then functions from before, but you’ve also got a drop-down here where you can choose your tiny, smaller, larger, a huge, or you can choose a custom amount. So if I wanted to make 130%, I can just type that in that. So with this one here, again, let’s right click choose Effect Options. Click on this. Instead of 150, I’m going to type 1 3, 0.
And then, if you are going to do this, you will probably all want to click on OK here.
But it’s a very poor UI from Microsoft, You need to remember to press Enter first, to lock it in on that window, and then you can choose OK.
So let’s just make all of those nice and smooth like that, and now that’s gonna get just the right size.
I also wanted to make sure that this one here, which was larger before, is now going to shrink down. So we’re going to reduce the size of that.
So let’s add in that grow shrink animation, Let’s have that happen at the same time. That’s changed that, so, that, it’s now going to be, pretty much back to its original size, Press Enter, and lock that in.
Have the smooth start and smooth end, OK? And then, we’re also just going to change how long these take, as well, so they’re not quite slow. So, these are all now going to take half a second, and so now, the sequences.
We got these five, that’s folks in the public, and the London, and I said, The first industries.
And then, what we just added in, the horticultural trade, grows in size, and the forest industry shrinks down, And again, you could do the same with landscapes if you wanted to. So let’s add that, Add in a you know what, let’s do both of them.
Adding a grow shrink animation that’s changed both of these, so that they are in a smooth start and a smooth, and let’s change it. So it’s 130 Enter to lock it in that, to reduce the time that’s gone into it. And then this one here actually needs to be not larger, but smaller. So let’s change that.
Done. And now you’ve got the whole sequence.
So again, it starts to get a bit more complex in the way that you’re doing things, but it can work really well to show a variety of different pieces of content.
So all sorts of elements that you can include in here to, to add emphasis, to show content to, to build up various stories using simple animations in PowerPoint.
one of the other emphases animations that I mentioned is called the spin Animation, and this is where things can get really tricky when you’re playing around with stuff.
So here, we have a simplistic stopwatch kind of thing, and you can use the spin animation to spin that hand around, so that you can then, you know, show timings for example.
All right. Well, that seems pretty simple. Why does that feel complicated?
Well, this is made up of different components. Here. I’ve got the clock comes, the other stopwatch hand, and it’s just a line.
If I were to select it, go to the Animations tab, an ad animation, and then choose Spin.
What’s going to happen is, well, that anything, but what is going on there? Generally speaking, PowerPoint is a fairly poor tool. When it comes to trying to animate things in a complex way, at least in an intuitive way, PowerPoint is all based around center points when it comes to animations. So, this object to spinning around its own center point, which is obviously in the middle of the clock, and which isn’t what happens in real life, as that kind of thing, just looks terrible, that it’s not going to be useful to anyone.
You can’t change that property. It’s always going to.
It’s always going to spin around the center there, which is a shame.
But can you change the center point of an object?
Bear with me with this.
What I’m going to do is I’m going to draw a box that is centered around this point here on the slide.
A nice way of doing that is if you start to draw shape, press, and hold the control key. And that will then start to draw a shape out from that center point, rather than from the corner.
I’m not going to draw a box.
It’s way bigger than anything in the clock face there, if I just send this backwards. So you can see what’s going on.
I’ve got that kind of centered in there, mostly.
And then once you’ve got that, if you take that box, and I grew pit with the clock hand, for example, like that.
What I’ve now got is this box with a line inside it.
And if you were to go to the animations tab and add an animation and now to spin, the entire box spins around, and obviously inside the box is the clock count.
And if you then select just the box and go to the shape format tab and you shape fail, no fail, and shape outline no outline.
What you’ve now got in slideshow mode is an enormous box spinning around, you can only see the clock cand.
So by doing that, by changing the center point of objects, you’ve got the ability to manipulate this in really interesting ways. I don’t have to go all the way around as before. You can right click, Choose Effect Options. You’ve got, just like the Grow shrink, the ability to do a few kind of default ones, or accustom amount.
So, if I wanted it to go round, you know, fight by 20 minutes, for example.
Well, then, I would type in, what’s that going to be, Is that is, no, let’s type in 40 degrees, for example, and it will then go in by about 12 minutes, won’t it, but that one didn’t lock it in, there, we go, Sorry, OK. Now, that’s gotta go round like that, So, yeah, we’re about 12 minutes or so into it. Again, that’s a little bit too slow for that kind of size. So, I’m going to reduce the timing down, the animations tapir, timing, down like that, maybe one second. And now it feels much more sensible, and then you can start to stack them up.
So, it doesn’t have to just be one time that it goes around once you’ve got a spinning one, so we can maybe do the first 12 minutes. I’m going to add another animation and another spin. And, this is going to be the same thing. Maybe that’s going to be another 12 minutes or so.
So we’re going to do that, there, like, that. And, again, we’re going to reduce this down in terms of timing.
So now, what I can do is say, right, the first 12 minutes or so that, as seven minutes or so, we could have happened like that, then you click again. And you get more of it like that. So you can control in fine granular details, what’s going on. And so now, you can start to build up a story with that. So here, we’re looking at a sequence showing how painkillers work, for example, so what happens is, you get this in the initial point, and then you click. And then, what happens is, you take the pain killer in that dissolves in the stomach. That takes about 15 minutes or so. And then, it circulates around the body in about half an hour later or so. After that, you then get the painkillers, de activating those enzyme sites. So, again, starting to play around with that kind of thing, to be able to tell stories, to use, simple, build animations along the bottom, combined, with things like the spin animation to help enhance the story, can help people to understand it, and draw attention to the appropriate bits, can work really nicely.
Then, again, you can take things even further, you can layer on top of each other. What if you want to show, like a dial, for example, dialed visuals in presentations can often work quite nicely to show kind of where you are, especially when combined with the heat map like this? Well, I can use the same spin animation idea, but then if you wanted to, you can show that we’re going all the way to the max by doing this kind of thing here at the end. What are we doing that? Well, that is the same as before. That’s taking this big shape here. Oops!
Let me just hide that briefly. We are taking this big shape from before. So we’ve got that. It’s all built around the Center point here, like that.
I can go to add animations, I’m going to do a spin animation.
We’re going to do not quite 180 degrees, probably something like 160 might be good for this. Let’s take it. So that it’s got a smooth start, but it goes all the way to the end really quickly, so it starts off slowly go, Whoa, round like that.
Then we’re going to add in an extra animation, which is going to be that tita animation, because that helps it to wobble like that.
That’s going to happen immediately afterwards. And we’re going to make that happen a little bit faster.
So, the timing can be a bit quicker, and rather than it just being one quick titta, you can also have animations repeats by right clicking on it, choosing Timing from the popup menu. That allows you to repeat the animation as many times as you like.
I’m going to do it to the next click in this instance, And so, now, if you have these sequences together, especially, if we bring back in the rocket there, what you’ve now got is a sequence where this comes up, and all of that’s kind of going all the way to here, and then it’s starting to tea to, like, not there the edge.
I’ve done something there that I be very, very cautious of doing most of the time, which is having a repeating animation. In general, repeating animations can be distracting.
But if they help to tell the story as that tentatively could do, then they can be useful, but just bear that in mind that you don’t want lots of things going on that repeat all the time, like that. So just be a little bit wary of it.
And at one place where you might have lots of repeating elements is in something like this, for example, where it’s more of a of the menu sequence that you’re building in. And so in this case, there’s a variety of different things you can do. We’ve got this nice sequence. And it’s also clickable. So I can click on one of these and it will then build in kind of particular details. And, I can go right or where I’m interested in going. I’m going to go to this one here, Click on that, and it will then take me through to the relevant bit of that. So I’ve got all these kind of nice details here, and so this now becomes a clickable menu where you can jump around. And this is also done using just a combination of a wonderful shaped called a block arc, which is this here, combined with that same technique of a square largest square around it.
Blackhawk is a neat shape because it allows you to change the nature of the shape like that, so I can manipulate it rather nicely that.
And then I’ve combined that with a large square. So just kind of turn that white for a second, you can see it. These two shapes now grouped together like that.
Let’s get rid of the fill from that.
And again, add the animation, Sorry, animations. Add animation. Choose a spend, another spins all the way around.
And in this case, we’ve got it’s spinning much slower than that. So, it’s going to take a lot longer to spend. And we’ve also got it on repeat as well. So that will repeat for as long as you like.
I just gotta keep going round and round and round and round like that. And you can see here there are lots of them, and they’re all on the spend animation, and the role doing different speeds as well. So they’re not all moving in exactly the same speeds. You get kind of different effects going on with them. Can change whether they’re clockwise or anti-clockwise.
So again, selecting this effect options you can do clockwise or counterclockwise and so it’s now going round the other way. So, again, playing around with some of these tech different techniques just allows you to build in things that will be useful for storytelling, Enhance the storytelling some way, or make it kind of decorative or draw people’s attention to particular pieces of content. Especially, with repeating elements, you might want to be very careful with it, but one technique that you could can contemplate using four.
Full repeating animations is, if you ever wanted to build in clickable content, for example, and so there, you got the ability to use something called trigger animations to, to make something happen on a slide. And, if you wanted to have clickable buttons, you could probably show maybe a little repeating element to show kind of what’s going on and how it might work.
If I just bring in a quick example of that for you, just to show you what you might do.
Here, we’ve got a few clickable buttons and just to emphasize the fact that they’re clicking, we got to block Harks next to each other, paired up, and they just spinning around these buttons. So I know that if I click on them, or rather I know that I can click on them, click on that and it brings up the relevant stuff, and click on that, and it brings up the relevant stuff, and so on and so forth. Don’t care about this one. Great, I can move on and talk about something else. If someone else wants it, oh great, we can go there and click on that, and that will trigger that to happen. So again, a variety of different techniques to be able to build things up.
But as I said at the start, just be very wary of overdoing it because it can take you a long time, and it might not add value to your audience. So always think about whether it’s worth doing.
All right, I’ll just pause for a minute because I see that we’ve got a couple of questions that will have come in there.
So anything that I should specifically answer?
Yes. We have a question here from Fi who said, how do I build skills? And visualizing data, you’re able to envision creative ways to display data, and I struggle with that.
So that can be tricky. Partly, what you really want to think about is the, the components of the story that are important.
So what is the key message here that you’re trying to get across? What does the audience need to know from that base level of understanding and information?
And what are perhaps the visual sequences that you can used to represent those ideas? And some parts of data visualization are the core storytelling bits, the functional elements, if you like, And some of the visual metaphors, and kind of graphic design components, to make it look nice and slick, where it might be a little bit abstract, for example, or different techniques that you might use For the first part of it. It is about being analytical. It’s about understanding the audience and the objectives, And breaking down the content of the individual components and thinking about the flow and the structure and kind of what you need to get to.
Often, a little sequence, a story sequence like, what’s the problem?
What’s the solution, what’s the impact? Can work really well to do that. There are lots of different story structures out there. But if in doubt, problem, solution impact will serve you well most of the time. When it comes to the more creative elements of it. If you want creative yourself. And I’m definitely in that camp, too.
I look to other people PowerPoint seems like this really dull and boring tool, but actually, it’s just a blank canvas. And you can do anything you like with it. So look around to see websites, posters, magazines, you know, retailers, things that you like. The look of anything that looks really nice. I wonder if I can do that in PowerPoint. I can build up gradients. I can build in picture backgrounds. I can build in different color palettes that you quite like. And so, try to replicate some of those things in what you’re doing.
It would be remiss of me if I didn’t briefly mentioned the bright couple of websites. So the company that I work for here, where we’ve got a whole load of things that it might be interesting for you to look at, including the Events tab here, where we run, pretty much every Week, 30 minute masterclass, webinars, completely for free, where you can kind of look at all sorts of different bits and pieces. So, we’ve only got the January runs up now, But imminently will put in February and March as well. What you’ll then see just different topics. So it might be worth coming to that.
It’s also worth looking at the other things that you can get out there in the community for presentations specifically. There’s a group called the Presentation Guild Presentation guilds dot org, which is a community of people where you’ve got all sorts of different folks that are focused on creating and delivering presentations, and you’ll get a lot of inspiration from that. But also look outside of PowerPoints, HRD, Cute. It’s a brilliant group for you to be part of, because of the collection of people that it brings together. And so you should absolutely look through stuff that isn’t necessarily in your kind of immediate remit to see, well, what are other people doing, maybe in other tools and other programs, or the way in which they’re presenting the information?
Can I take components of that and be able to build it into my own material, whether that’s for PowerPoint presentations or for E-learning, kind of content and Storyline Captivate, very similar to PowerPoint again, just blank Campuses, So I’d go out. There’ll be inspired by the great community of folks through around.
Any others?
Had a comment here from Stephanie, who said to back needed to think of any questions, OK?
Paradigm paradigm.
Yeah, OK.
No, go ahead.
I was just gonna say, like, if there are things that come up later, then please do kind of get in touch, because I’m always happy to help out, you know, as you’re trying to apply these things days weeks months later, it’s, um, it’s worth looking at. So.
Yeah, Let’s stay in touch that.
Then we actually did have a question come through from Nick, who asked how much does it cost to add bright side to the PowerPoint program?
Oh, so there’s an add in here called Bright Slide and let me tell you. Let me show you that briefly. Bracelet is completely free Just to answer the question immediately. I’ve not use Bright Slides, so I’m I worked for a company called Bright Carbon. We’re accustomed content development agency, so we create custom content for people, and we run training audits, as well, If you would like to, you can go to the right … website, click on Services for all your presentation, related, these services, there you go. You can choose any of those. But because we’re developing content all the time, often in PowerPoint, we use. We’ve built our own add in for PowerPoint called Bright Slide. It’s got a whole load of design productivity functions on it that will just help to boost your productivity. And chunk of those were around animations. But you can download it completely for free from the bright carbon websites. So, good to bright carbon dot com. Products. The top here, and then, you can choose the right slide, and then, download. That’s well worth checking out, it works really nicely.
There’s a few things that price that it allows you to do. Let me just spend two minutes on it or so.
one is to be able to manage complex slides. Say, I’ve got this slide here. This the Chevron, other service locator, map ***** is not very good. Kind of doesn’t contrast. Well, so I want to change that but if I’ve changed that, we’ve got to change all the other. So this one, this one, it’s kind of awkward to select.
Well, with bright slides, you can select an object and you can choose to select all of the objects with the same attributes. So I’m going to choose all the objects with the same fill color. It selects all of those, and now I can choose a different color like that to stand out. Great.
You can also choose to use Bright slides to say, animates all of these so I could select all of them. So I’m going to select now all of the map markers, So the same shape type, and I could use the standard animations that we’ve just been doing.
But instead of that, wouldn’t it be nice if I could do something else that’s perhaps a little bit better?
So what you can do is, oh, sorry, is go into Bright Slide, where I’m going to choose to select the, the atom, the my animations piece, and the right hand side. And here, we’ve got a Library of animations.
Which I’m pausing because PowerPoint has crashed. That’s not really useful. When we’re talking to each other, there we go. That’s just do it there, so, select all of those.
I go to the My Animations function here in PowerPoint, or in bright slide, and we’ve now got combinations of Animations to be able to build up.
So, I quite like this technique, or this tool called bounce entrance. Now, this will now add in a collection of preset animations. So, it’s these three animations which are standard animations in PowerPoint, but they’ve just been timed. And they’ve been kind of had the effect options kinda done properly.
So now, if I bring that up, I get this kind of nice, bouncing effect where they all come up and just as interesting way.
That’s a bit too much like it’s all at once.
So what I’m going to do now is just select all of these elements here, and go to utilities where you can add in a waterfall delay, and that allows you to stagger all of the animations. So, I can now choose, OK, and so now when I bring it up, you just kinda populates the world map nicely by just coming up today, that kind of all the way through.
So, just different ways that you can start to manipulate things to make look good.
Also, Different ways being able to tell stories here. I want to build in a lot of different kind of maybe local data sites. And I want to say that we’re consolidating into one Cloud based system, I’ve got them all on motion path animation. So I can select all of them.
Choose a motion path for all of them. So, go to animations, add animation and choose a line motion path.
But, trying to make sure they all go to the same places of pain.
Well, I’ve got one of them here, and I’ve moved that into that position, and so I can now select all the rest of them.
And I can go to Bright Slide, and utilities under Animations with motion paths, you can choose to match the end points. So, now they’re all going into the same place. So, now when I bring them in, I can have the world map, the role of a local sites. And we are now consolidating them all down into one place, for example.
And I’ll talk briefly towards the end about the Morph Transition in PowerPoint, which isn’t really an animation but it kind of does the same thing.
But if you have a really old version of PowerPoint, or you can’t use more for whatever reason, especially if you’re converting this to E-learning, and Morphed doesn’t work in Storyline in Captivate, we’ve tried to sort of emulate it in bright slide.
It doesn’t do everything, but it does quite a lot.
Say I’ve got here, two shapes. This is maybe where we’re starting. We’ll talk about our market position, for example, kind of our market share. And this is where we ended up after doing a whole lot of work on it, And this is as compared to the competition.
I can have this white box here, transform into this large pink box.
And so what I’m going to do is to select the pink box, then the white box, and I’ve got a tool here, and Bright slide called Animate to First.
And what that will do is we’ll make this and any other objects that I select animate so that it now matches this.
And so what it’s done is it’s added in a grocer ink animation. It’s added in a motion animation, and it’s added in a color change animation.
So now I can get rid of that.
I can tweak the timing’s on precisely when this works. So, I can bring this in here, like that there.
And now my story can be, look, this is where we were. However, we did a whole lot of research to improve.
And this is now how we’ve transformed our market position, so that were well ahead of our competitors, for example.
So yeah. You can check that out from the right company website. Just lots of things. There is available completely for free and it’s designed to help you to do things more quickly than you would be able to otherwise. So, well worth taking a look at that.
Alright. In the final couple of minutes, let me just talk about that transition that I mentioned just now morph. Morph is an interesting one because it effectively gives you animation capabilities but it’s actually controlled and the transitions tab in the ribbon.
Now transitions are an interesting function in PowerPoint. They’re in this tab here and they allow you to move from one slide to another.
As with many of the animations like the boomerang animation or the credits animation or something, the majority of transitions are also terrible. I mean, you can have something like an airplane, for example, or you can have an origami bird. These are all really bad ways of moving from one slide to another. That really horrible distracting. So, as with Animations, if in doubt, choose the nice simple, subtle fade.
However, if I were to take this fairly blank slide and draw a box on it on the left, and then copy and paste that slide and the thumbnails and then move this box on the second slide over to the right hand side, you go to the Transitions tab on the ribbon.
Next to the Fade Transaction, is this one here called Morph. And what that will do is it will seamlessly move from one slide to the next. So in slide show mode I can bring it up. And it says Oh, that’s the same box that’s more for cross like that. And it moves it for you.
It’s not just about moving it, but also why can shrink it down and change the color, and then PowerPoint goes, OK. It’s the same box, but in a different place and a different size, different color.
I can handle that. Ah. And all of a sudden, oh, this world of possibilities opens to you. You can have a small green circle on the top left moves to a large purple circle on the bottom right. That does not have an image in the background that moves ever so slightly as you’re going between them for a parallax scrolling effect and you think, wow, that’s really cool.
But how is not useful for storytelling again?
Well, if you were to have a really complex diagram like this, for example, the new on new hire onboarding process, this is a lovely infographic. It’s a great PDF. It’s a wonderful printout, but it’s terrible slide because no one can see the detail of it in the presentation.
However, maybe you can say, look, here’s the overall onboarding process. Let me just take you through the details. First of all, let’s look at Strategy and Planning, and you zoom into that, and you can talk about the details of it.
Then, you can move across to. Say, Now, let’s move to the launch event, and, again, talk about the detail of that, And then down to training alignment, and so on and so forth, moving through all the detailed components, how to talk about what’s important there. And then finally, the end, You come back and say, oh, yeah, look, this is the overall thing, that’s somebody that I’ll send you a PDF later on, for example.
And so, you’ve got this ability to manipulate lots of different elements on a slide really easily.
And the way that it works, is that I’ve now got this here, So I’ve got the whole slide, as sort of the whole diagram on that slide.
Then if I just zoom out, you’ll see that. in the next slide I’ve got same diagram, but now just much larger, with only a small portion of the slug of the diagram on the visible area of the slide.
And it’s just the morph transition saying, OK, it’s the same diagram, but large, removed.
I’ll just do all of that for you, And it just kind of moves through, like that.
And so again, I think it’s a fabulous tool for you to be able to build out all of the content that you might want to create stuff in interesting ways.
And you can do all of that with animations. You can have motion paths. You can have … animations, but it will take you a lot longer to do.
And what’s more, with morph, you can edit it really easily.
Say someone says oh we don’t want to talk about strategy and planning the launch of our oldest, we want to talk about training alignment first, OK, I’m just going to change the order of the slides.
And now without having to do anything other than change the order of the slides. You start off with this and now I’m gonna go to the training and alignment for example. So much quicker to be able to manipulate stuff, to be able to respond to the audience. To be able to edit stuff and change things.
Now, it doesn’t mean that everything happens at once.
You can’t have any kind of, staggering going on. So, you don’t have quite as much fine detail control. You can’t do the smooth start in the smooth end, or control it. It’s always going to be kind of point to point to point. But, it’s there and it’s a much quicker way of creating some of these complex sequences sometimes. So, it’s worth considering, in addition to, or maybe even instead of the more traditional animation that you can add PowerPoint.
And if you want to, you can then start to build up more complex sequences. So, here, for example, we’ve got, you know, three areas highlighted in the world map. And then you can go in and you can look out particular elements within it. To be able to show what’s happening, different development programs are running and kind of how those kinds of things work. You can take things even further if you want to buy, building out sequences that, also incorporate images. So, here, for example, I’ve got a mobile screen shot there, always awful to try and show in a presentation. Because you’ve got to portray screen there, but a landscape screen that you’re looking at it through, well, with more you’ve got the ability to create scrolling effects.
Now, this is using morph but also using picture cropping.
If I just go to a slide here with just a single picture, if I select the picture and go to the Picture Format tab on the ribbon, and crop over on the right-hand side. So you all know crop, you get these black grab handles, and you can use that to cut away parts of the picture.
All right.
That’s not really what PowerPoint is doing when you’re cropping. Like, it looks like you’re cutting it away.
But actually, what’s really happening is, you’re kind of, you’re creating a window through which you see the image underneath And that means you’ve got the ability to manipulate both the window with crop and the picture itself.
So if you now consider that, I’m going to take this picture here that’s Cropped, copy and paste the slide.
If I open up Cropp again, I can move this image behind that window.
So not changing. The black grab handles that, just moving the picture.
And if you now open up the morph transition, what it’s going to say is, OK, this is the same picture with the same crop window, but the picture itself is in a different place.
And it will move between the two.
And because none of the picture is deleted, it shows you all the other bits in between. So it’s a really nice artifact of how Morfin crop work together.
So, going back to this, I’ve got my big, long mobile screenshot there.
Well, I can copy that, paste it onto another slide.
Open up more, faster, open up crop, move this down, like that there.
Add the morph transition to it and you get that effect.
It doesn’t have to just move it. I can copy and paste that slide again.
Open up, ****, crop there and now I’m going to zoom in on a slide like that.
So now I’ve got a sequence where you can go from the top and scroll down to the bottom, and then you can zoom in to the appropriate bits. So all sorts of different things that you can do to kind of build that up and kind of make it work.
Then finally, with all of this, you can start to do all sorts of things, including because we are on the 21st of December festive storytelling as well where every year at bright carbon, we create Christmas cards in PowerPoint. As you do.
I’ll just show you one that incorporates screen sharing, so that incorporates animation, I think. Rather, well, in terms of the way that it builds up.
I’m just going to, I’m sorry, share one more time because I need to share with audio.
Let’s hope that works.
I’m going to bring the same here.
Thomas, this holiday season. You better watch out. For. Telling you. Said, because, it’s just not the least, all this stuff.
And if you can’t shoehorn in PowerPoint and Arnold Schwarzenegger into a PowerPoint Christmas card, I don’t know what you can do.
But if you want to go to the right column website, bright carbon dot com and Choose our blog here, there’s 100 other PowerPoint Christmas Cards that you can download and share there as well. So if you’ve missed the last post, you can always send a PowerPoint, Christmas Card, because why wouldn’t you? Anyway, with that, let’s close off. Thank you so much, indeed, for joining. Thank you to Sarah for hosting.
These are all different in the bright carbon, do presentations, Ylang automations Infographics, If you’d like now, please feel free to get in touch. But, as I’ve said, loads of resources and tutorials, and the bright Com website that you can get hold of, including Bright Slide, bright carbon dot com slash bright. Slide for that, And, if anyone would like to get in touch, please feel free to do so, info at … dot com, as well. Thank you to HIV queue for putting on this session, as well, and for hosting such an amazing community of folks. If you are new to it, it is worth checking out. It is a great selection of resources and and people that you can find out from to do all sorts of different things. So I would encourage you all to do it, and if you’ve got some downtime over the holidays, enjoy it.
Have fun, but maybe such a webinar or two in the archives as well, where you’ll find lots of really cool stuff.
So with that, thank you so much indeed.
Well, thank you so much for a fantastic session. Today. We received a great response from the audience as well. Thank you all, Laura, and said so much to try out. Looking forward to great. I got my PowerPoints over Christmas. Thank you, and happy holidays. We had an Ana Maria, It’s a jaw dropping while the webinar. I’m loving it to Christy. This is an insanely good presentation, and many more comments from the audience. Here does bring us now to the end of our session today. Thank you, Richard, and thank you all for participating in today’s webinar.

Related HRDQstore training resources
More topics from HRDQ-U
Career development
Diversity and inclusion webinars
Diversity &
Business coaching webinar
Webinar customer service
Creativity and innovation skills training
Creativity &

Your email address will not be published. Required fields are marked *

Log In