Create Compelling Presentations for Virtual Training

Sarah  00:00

Presented by Richard Goring. My name is Sarah and I will moderate today’s webinar. The webinar will last around one hour. If you have any questions or comments, please type them into the chat pod on the lower right hand corner of your events screen. And we’ll answer as many questions as we can during today’s session. Today’s webinar is sponsored by the HR dq, what’s my communication style online assessment and training course, communication skills are critical if your organization is going to perform at its best, particularly during challenging times, dramatically improve communication skills of your employees through a better understanding of personal style and the effect on others. But what’s my communication style assessment is just 20 minutes to an aha moment, learners engage in a proven process that identifies their dominant communication style and the communication behaviors that distinguish it, then it teaches them how to flex their style with colleagues for optimal communication. You can learn more at HR DQ store.com/at W Mzs, where you get to take a free test drive of the online assessments. I’m excited to introduce our presenter today, Richard Goring, Richard is the director of Breakheart, bright carbon, the specialist presentation and elearning agency. He enjoys helping people create engaging content and communicate effectively using visuals diagrams and animated sequences that explain and reinforce the key points. Thank you for joining us today, Richard.

Richard  01:52

Hi, everyone, and welcome into the session on creating virtual or remote presentations. Now, this session is not only going to be about the PowerPoint stuff that you can do to create great slides, but also ways that you can incorporate camera into your presentation so that you can engage with people sort of face to face. Now even two years into everyone being remote, it’s staggering the number of times that you still see presentations like this. I mean, why is anyone doing that it’s terrible. It’s terrible in person, it’s terrible online. In fact, you know what, that’s not entirely fair, we’re not seeing this, what you’re seeing is arguably worse, because you’re seeing this, which is an even smaller version of the terrible slide with now a tiny little presenter up here at the top that’s distracting you, Hi, I just don’t understand the logic. And so what I want to do initially is focus on all of this stuff down here. So improving the quality and the effectiveness of your slides. But also then look at how you can incorporate yourself into the presentation for that more engaging experience. So the first thing to look at is really quick, really easy, reworking this slide so that it’s not so terrible. Now, obviously, it doesn’t look very good. But the most critical thing to do in any presentation, really, but especially one that’s virtual is to cut down the amount of text. Now we’ll start super simply, all I’m going to say is you can literally get rid of half of the text on this slide, and it will still make exactly the same amount of sense. And you could still read it. So many slides are too verbose, too much content on there, you can get rid of and you could do even more with this. But let’s kind of start simply and work our way up. You can then also say, You know what, let’s put it on a proper background or something. Let’s put some proper branding in there. So let’s change it a little bit, maybe find the actual template that we’re supposed to be using, rather than throwing things onto a slide. Now I think everyone’s probably there with me, to be honest. But what would you do from here. So one of the things that probably quite neat to do is to be able to break this up. So that doesn’t feel like traditional bullet points. You could if you wanted to copy and paste all of this and split it out into individual pieces, you could turn it into SmartArt and then break that apart. But I’m going to talk about an ad in called Bright slide now please forgive me, I’m probably going to mention this quite a few times during the session. But partly that’s because it’s free. And also because I think it’s a genuinely useful tool to help you to do lots of cool stuff really quickly and really easily. One of the things that Brightside allows you to do is to split text, and I can split that up into four separate boxes, which means that I then don’t have to mess around copying and pasting stuff all over the place. Now you’ve got that you can think about ways that perhaps this could be split out on the slide, and so that it’s not going to feel like your traditional bullet points. I also want to do some of this picture. It’s a nice picture. It represents what’s going on but just being plunked there doesn’t really work very well. full bleed imagery tends to work. quite nicely. So again, I could make it fill the slide or I could again, go to bright slide and choose match size here, which will make it fill the slide. This case, I’m going to have it a little bit off like that. So let’s maybe have them lay like that. And so you’ve got this kind of nice background going on. And then want to add in a grid. So let’s bring the grid structure in here. And think about building up some content that’s going to be useful. So you know what, let’s do something like this here, with four blocks kind of nicely like that. split that out there, they’re there. And then if you send these backwards, just the touch, like so, let’s take this content here, and position it so that it sits nicely on those blocks. And what this does is that it means you’ve got all of these different pieces here sitting there nicely inside their own little sequence inside their own little color block, which means that it’s so much easier to be able to kind of process that information and see what’s going on. So something like that just looks and feels that much neater. What I’m also going to do is change the font here. So at the moment, this is using Arial. But it’s not the theme font. So let’s change that. And the body font in this theme is collibra. So let’s do that there. Like that, and just tidy it up a bit. So already, we’re looking at something which looks and feels that bit neater, in terms of the content being presented on the slide, it works that much better. What I’m also going to do is say this is too much content going on here. You could cut it down, but some people may say, oh, we need it to be a document later on and so forth. So okay, let’s keep this text relatively small. And what I’m going to do instead is summarize each of them with a, you know, a kind of two, three word kind of statement that can go at the top there like that, let’s maybe make that contrasting, let’s maybe make that the heading font like that there. So this now sits nicely to be able to set up, you know, all of that stuff here. So you can say, Well, this one’s all about inspirational teaching in the presentation, I’m almost certainly not going to read all of this, but then it serves purposes a document later on. And you can add other decorative elements, maybe lines between the heading and the body, that you can have icons, perhaps that represent it. So we can have a chunk of extra stuff that comes in, and perhaps something like this that can go in there like that, you know, here’s one that I did earlier kind of thing. But you see how relatively quickly and easily you can transform that bullet point slide into something that now feels much nicer. It’s not necessarily more visual, but it’s certainly more decorative. And it suggests to your audience that you’ve put in a bit of effort. And perhaps you know what you’re talking about. One of the things you have to be really mindful of with virtual presentations to be any presentation is that people can actually see the content. And one of the really important things to consider is the color you’re using. Specifically the contrast. Here we haven’t loved looking slide bright and colorful reflects the brand really well. But trying to read some of this stuff. Wow, that’s a little bit awkward. You know, the orange here with the white text, that might be okay, the blueberry the raspberry there, you’re probably thinking yeah, that’s fine, I can see it. But I think everyone would agree that this lime here, now it doesn’t work. And that’s a really interesting number that you can look at to determine whether or not this color is right. It’s the contrast ratio between the text and the background color. In general, for accessibility purposes, a good number is four and a half to one. But it can drop as low as three to one if you really need to, especially if the text is large enough. In this instance, I can see that this might be okay, this is pretty terrible. I need to find out what that contrast ratio is. Now there are lots of different tools to do that. But if you use the bright slide add in freely available one here, there’s still an add in tool, you can right click on any text box. And you can then see in the pop up menu, the contrast ratio, which here is 1.1 to one so clearly not good. Surprisingly, all of these will fall foul of that four and a half to one. If you right click on the orange one here, you’ll see there that it’s 1.9 to one, right click on the blue, and it’s one and a half to one. And so this number is really useful for anyone who might be visually impaired, because the ensure that everyone can see the content. In this case, it’s a simple question of changing all of this text to black. So I’m going to alter that like that there. And now with all of these including the orange right click on it, you’ll see it’s now 10.9 to one and of course the lime there is 18.6 to one so much clearer and much easier for everyone to see. As much as you want simple slides, sometimes that’s not possible. And you’ll end up with a slide like this loads of information and data all over it. That was not always terrible. Because sometimes it’s useful to have a discussion to invoke debates to analyze various bits and pieces. But it’s not great to try to present to provide insight into what’s going on here. And so to try to counter that, a useful technique is to highlight specific areas of content using masking. Now, this is really very simple using a combination of tools in PowerPoint. In this instance, what I want to do is highlight certain bits of the data. So I’m going to draw a rectangle around those pieces, maybe it’s a couple of dates, and some locations here like that. Possibly, I’m also going to go for a few pieces down here with some numbers, maybe that one there is going to be interesting, and then down into this here like that, perhaps that’s the kind of stuff that’s going to be interesting those bits there. Now, of course, what I’ve done is the reverse of what you want, it’s kind of covering over the bits that are important. But if you were to then draw another rectangle over the entire table, let’s get rid of the outline on that, change the color to white, and then add in a little bit of a transparency to it so that you can kind of see what’s going on behind it like that. I’m then going to use the Merge shape tools to manipulate the large white rectangle with the smaller rectangles there. So the first thing I’m going to do is to select these two over here on the right, go to the shape Format tab on the Ribbon, and over on the left here find merge shapes that will Venn diagram, that now gives you the ability to manipulate those shapes. And if you choose union, you’re merge them together as a single object. What I’m now going to do is copy those, select the the white rectangle, select these two new shapes, go to shape format, and this time do merge shape and do subtract. And that will cut away those yellow shapes from the white rectangle giving me holes in between. And the reason that I copied those shapes is that I now want to keep these, let’s get rid of the Fill from it. Let’s have a contrasting outline like that. group these together. And so now you have a highlighting box around those pieces with the content revealed underneath. And then it’s simply a question of maybe adding in a simple entrance animation like a fade. And now what you have is, here’s the table, and then you click and it brings in that masks so that you can focus attention on what’s important there. And of course, that’s one element of it, you can use further animation and further masks to build up more detailed content. So here for example, we can go through one piece, and then the next piece and then the next piece. And then finally fade it all out so that you’ve then got the entire table for the discussion that you’ll have with people later on. Sometimes you want to create different types of highlights, maybe where you don’t want to mask everything else out on the slide. A good technique for that is to use a ColourPop highlight. So here, for example, we have a lovely model of a modern day electric car. And so you can then highlight various bits of that model by using different custom shapes that fit around the elements that are important. So for example, if we wanted to do the Parker system cameras here, what you would do is zoom into this bit. And I’m now going to use sort of the same techniques as before, but throw in one of my favorite tools in PowerPoint, the freeform shape. So if you go to the shapes gallery here, underline second. And from the right hand side, you’ll find this little squashed Pac Man thing called the Freeform. And that allows you to draw any custom shape you like. Now, if you’re used to the Adobe Creative Suite, you’ll laugh at how primitive it is. But in PowerPoint, it’s pretty good. And you can now draw any kind of shape you want. In this case, I’m going to trace around the front bumper here or what is it fender, whatever you would call it in the US. But the bit of the your Carver can slightly bumped into others if you absolutely need to. If you live in a city anyway, I wouldn’t recommend it. But what I’ve done there is just draw around that kind of quite neatly. And the trick with this is that you click and let go and click and let go. So you can kind of draw slightly custom shapes. Once you’ve done that, what I’m now going to do is draw another circle which is going to sit there like that. Let’s get rid of the outline from that and change the curve so you can see what’s going on. And in this instance, I’m now going to use this drawing here this custom shape to cut away from that circle. So that now what’s going to happen is it’s going to cut this out to highlight that bit in the corner. So the trick with these is that you always select the piece that you want to copy first, then Select this that you want to cut out, go to the shape Format tab on the Ribbon, go to merge shapes, little Venn diagram on the left. And again, choose subtract, and it cuts it away like that for you there. So now you’ve got that nicely cut out away from the shape, I’m going to animate it in. So I’m going to go to the Animations tab at the animation, you can see I’ve got these here, I could use a simple fade. But I’m actually going to go to the bright slide animation library just because you’ve got different effects in there like that purely decorative, with some of these effects here. But I can add this in like that, put it in here, nicely there. And now the slideshow sequence is you can bring this up, and you can paste the flow of information we talked about earlier, to be able to build that in there, that in there, and then that in there like that. And so you’ve now got this neat way of being able to highlight the bits that are important on a graphic diagram, or anything where there’s any level of complexity. And then you can have all sorts of fun with highlighting content to be able to bring details out in otherwise complex processes or sequences. So here, for example, we’re talking about something fantastically complicated about the way cell mechanisms and cell death works. And you can look at that and say, Okay, I sort of get it. But actually, there’s so much more detail that sits behind this relatively high level process. And so one nice way of using highlighting would be to say, let’s take a look at this particular part here, and what is happening. So that all of these things kind of linked together, let’s look at the detail part of that process, because that’s particularly interesting, or important to what we’re talking about here. So we’re using a highlighting piece there to say, let’s look at one particular aspect of this process. And then the detail that goes on behind. Now again, the technique is really very simple. We’ve got here the setup with the process, what I’m going to do is just highlight this, in this instance, I’m going to draw a nother sequence there. So we’ve got the little circle with a little set again, I’m going to highlight that that so it’s a little bit larger do as we did before for the table. So drawing a shape around it. Let’s use a cut out like that, I’m going to duplicate this out, cut this out here using the Shape format with the merge shapes to subtract it, and then highlight this with perhaps something white, like that. And then also just changing the color there so that you’ve got a bit of transparency going on like that. So you’re highlighting that part of the process, which works nicely. And then going to have this case a hexagon, because it matches the design style, what’s going on here to kind of highlight that. So you can draw a couple of lines that go from this point here like that. They’re from this point here, like that there. So you can do that nicely. They can all kind of link up. And then what you need to do is think about, well, what would you show in here. So in the sequence, we’ve got all these different individual components kind of moving in together and kind of forming the different components that they need. What we start off with, though, is just this piece. And so this is the piece that’s kind of moving around in the sequence, perhaps we can do something much simpler, where it’s just going to show a few pieces coming together like that, this piece over the cytochrome c was not in that diagram to start off with. And so what I’ve done was use the same masking technique, but this time to hide stuff off the slide. So what I’m going to do is create two versions of this hexagon. Now draw a little box, that’s going to go all the way around this like that to give me some extra masking. Let’s now select that again, cut it out like this here. And then take this get rid of the outline, make that white. And now all you have is that highlight piece there. But that cybercrimes cytochrome c is kind of hidden off the slide. And now when you bring this in here, let’s get rid of all the animations on this second version of it. I’m going to take this and move it into that position there like that. And it’s also move this as well, like so. So they’re kind of matching together rather nicely. Then can use our old friend the Morph transition. So the Transitions tab and morph here, which will bring those two together like that. So this cytochrome c is coming out from underneath this mask that covers everything, so that you’ve got the content there, but it just helps to build out the pieces that you want nice and simply and easily to kind of make that work well. So using masking to highlight attention, but also to help emphasize the story and bringing the pieces that you want in a simple and elegant way works really very well. Animation is a key Part of any successful presentation. Now I think there were really three reasons why you might use animation in a presentation. The first and most important is to pace the flow of information, it means that you can synchronize up what the audience is seeing with what they’re hearing from you as the presenter. Now, PowerPoint helps you to create animations really easily. And there are four types. The first of the entrance animations. And these are always color coded in green, they allow an object to fade or wipe or fly into the slide, essentially building up when you want it to appear. That is what most of your animations should be to be honest, they allow you to focus your audience’s attention on the new thing that has appeared on the slide helping for that pacing and that synchronization. If you only use to fade entrance animation, you would be in a good place. But there are more. There are other types of animation that help you do more with your presentation. That really helped me to do the second critical thing with animation, which is to help you tell your story. You’ve also got emphasis animations, these are always color coded in yellow, and they allow things to maybe get larger or smaller to spin around to change color, it’s a great way to be able to tell a story to show change over time, you’ve got red exit animations, which get rid of stuff that you don’t need, or help you to remove things from the sequence. In this case, you’ve got to fade out or wipe out or fly out. And now the opposite of the green entrance animations. And then my personal favorite, the motion paths. These can be phenomenal to be able to convey complex stories and ideas with subtle nuance, you’ve got to be really careful. When it comes to motion paths. All you’re really allowed to do with him his move stuff up and down, or left and right. What you don’t want to be doing is that which is just horrendous, because it’s distracting. And there’s no way that’s going to be useful to anyone watching whether it’s in person, or online. So when it comes to animations, using them carefully, and using them appropriately, is really important to consider pacing, the flow of information is critical. And then potentially storytelling with them as well. So here we have a slide with kind of lots of different types of animations on there. And it’s important to know that when you go into add an animation in PowerPoint, you can click add animation on the Animations tab here, there are lots of them available, and in fact, more than first meets the eye. Because you’ve got more options for each of these here. And you’ll see loads of different types, the vast majority of these are terrible, and you really shouldn’t be using them. Something some simple and subtle, that’s not distracting is very much the thing that you should be looking for. And with that in mind, you can then have a slide like this and say you know what, I want to animate this in so that it’s building in each of those steps. Well, in this case, I’m going to select all of the objects in the order that I want them to animate like that, go to the Add animation button on the animations pane, and then choose a nice simple green entrance fade. Now all of those objects will animate, I’m just going to select the first one in each pairing just to be on a click. First one can perhaps be automatic. And so really quickly and easily, you can now build in the first click for the second and talk about that, click for the third and talk about that. Click for the fourth and talk about that. It means that people are going to be thinking about the fourth step whilst you’re talking about the first and it means that everyone is going to have that shared experience to focus on the thing that’s important the things that’s new when animating. Then you could take it a bit further if you want, you could do the third thing, which can be useful for animation, which is to make stuff decorative to make it look that little bit slicker and more professional. This is very much a nice to have and absolutely not essential. As I said, fade entrance animations could be completely where it’s at. But you can use animations or combinations of animations to achieve different effects. So for example, here, I can bring this up with a simple fade. Or I can use a combination of animations. And in this case, just to make it nice and quick, I’m gonna go to the bright slide add in, where we have a tool here called an animation library. And this allows you to create combinations of animations that are some built in but you can also create your own with different effects or different styles, or often will use this for particular animation sequences that we use for storytelling and presentations. So you can save your own there. I’ve got a bounce entrance here, for example, which just brings these in quite nicely so that they just kind of enter a little bit more detailed. Likewise with these, I’m going to add these in with just a little bit of motion. So I’m going to choose a fade with emotion there. And I’m also going to have these on Toby what Maybe just a simple Zoom is going to suffice with those. Now with these, let’s just change the animation timing so that they’re all going to come in in the right sequence. These are kind of coming together here like that. And I’m also going to change the direction of these two, so that they’re coming in from the center like that there. So that it all just feels that little bit neater, that little bit slicker. None of these things are essential, but they kind of feel nice. And now you have a sequence where that comes in, where you’ve got the first point, and the second, and the third, and the fourth. So the simple use of animation to pace the flow of information is absolutely critical for your presentation. So let’s just talk a bit more for a moment about storytelling with animation, because I think it can be very powerful when you’re presenting it really neat way to be able to tell a story about taking lots of different data from lots of different sites, and consolidating it into a single data center, would be to have all of those different individual data sites moving into that one data center. And of course, you can do that in PowerPoint with motion paths. Now, doing motion paths can be if I’m honest, a little bit fiddly, it’s certainly possible, in that you can select these objects, go to the Animations tab in the ribbon, choose Add Animation and find your motion path that just a single straight line is great. And I’ve added an emotion path on this Endpoint object here, the data center, because when you’re manipulating and moving a motion path, although you’ll get a ghost view of where the object will go, often the motion paths will snap and point to start point. So it can be that little bit more accurate. in of itself, doing one thing like that isn’t a problem. But doing the other eight or nine starts to become time consuming. So one of the reasons that we developed bright slide is because it allows you to do things much more quickly than it would be to just do them manually. And so in this instance, what I’m going to do is use a tool called animates to first. And that allows me to take a particular object and animate them all individually. So what I’m going to do is to select one object, and then select another in bright slide, we have this tool here animate to first, which will mean that the object will not animate to the first one that you have selected. And in fact, if you select all of these, and do animate to first, all of them will now animate into the position of the first, if I just change the timings on these. Now all of a sudden, you’ve got this situation where you can say, here’s all of our local data stores. And what’s going to happen is that all now going to move into that new single stall there. And so it’s a really neat way of being able to bring your story to life. Now animator first doesn’t just have things moving, we can do all sorts of other things with any type of animation. So here, for example, we’ve got another setup, where I want to look at maybe our market share in comparison with others and how it’s grown based on new research and new development that we’ve done. So I can take this box, which represents the current one, take this box, which represents the new one, select that first, select this second, Go Animate to first, and it’s now added in three different animations to this second object to the white box there, it added an a gross shrink, to make it larger, it added an emotion path to make it move, and it added in a color change. So now if I get rid of that, move this in the sequence so that it’s in the right order. Now you’ll see what happens is that comes up. And then when I click it grows up there like that, to compare you with the competition. And so you might think, Well, isn’t that what morph does? And to a certain extent, yes, it does. But morph means that everything has to all happen at the same time over the course of the transition. With animation, you have a lot more granular control, you can have other things happening, you can stagger the sequence, for example, you know, if we go back to this one here, and I think about the positioning of all of these animations, for the motion paths, you could now stagger all of these so that they come in one after the other, they move in a perhaps more pleasing way. Again, as it happens, we have a tool here called waterfall delay, or I can choose just the motion paths to move, perhaps every point one seconds. And now they’re all going to be staggered there like that. So that now when this comes up here, they can all come in staggered like that, this comes up, and then they can all move kind of individually. So lots of different ways that you can control this to make it work. So using the animation, decoratively like that last bit, but also critically to storytel is, I think, a really useful tool for you to go ahead and make really successful, compelling virtual presentations. And now taking things even further let’s get into kind of true visual storytelling, really helping people to understand what’s going on. Because you know what, if you tried to present something like this, it’s just, it’s not gonna work. That kind of text heavy bullet points slide we all know doesn’t work. But in a presentation environment and in person one, the people will still stay in the room probably in unlined, they’re just going to leave. So let’s look at how you can manage to deal with this kind of slide. So here it is, I’d like you all to have a quick read of it. And think about the ways that you might represent it with visuals. So I’ll be quiet for a moment whilst you do that. Okay, so there’s a bunch of stuff happening here. Which is like, I can kind of see some things that I have noticed. First thing is, there’s a chunk of text that you can probably get rid of, you know, if we really think about it, this year is probably the core information, still quite a lot there. But the rest of it is kind of language or prose around that. So maybe it will be easier to get rid of that to sort it out into something like this. Okay. And that’s one of the things that I would recommend you do. It’s trying to think about what are the individual elements or components of this story that maybe you can represent in some kind of visual? Can those individual visuals come together in some form of diagram? And critically, what is the story that links them all together? Now, in this case, I think there are probably three different elements. So you’ve got this first grouping of stuff over here, where you’ve got percentages applying to different generations of employees. And part of it’s talking about talent development resources, and part of its talking about the makeup of the healthcare staff in this environment. But it’s kind of all about the people there that the kind of the what is if you like, and then over on the right hand side, you’ve kind of got an immediate action and then a long term goal for it. So maybe two different things there. And so what I’d really want to try to do is to set this up in such a way that you can think through what is the logical journey that people are going on. And often having a story framework or structure over your slides will work really nicely. The idea of problem solution, impact typically works very well, because it allows you to State most of the stuff that you’re interested in the solution in the middle. But you can set the context for why that’s important with the problem. And you can talk about the benefits or the outcome with the impact at the end. And so in this instance, the solution, if you like is largely all of this, maybe you know, the accelerate development is more the impact towards the end. So that’s kind of fine. But what are we going to do with all of this, I really want to try to represent this information in an interesting way. But there’s no context with it. It’s just a stat and a stats. And what you really need to do is bring in the corresponding numbers that aren’t on the slide, but are implied. So here we’ve got 85% of talent development resources, going to Baby Boomers and Gen X. What that suggests is that actually 15% of talent development resources are going to Generation Y. So now you’ve got a direct comparison. Likewise, over here, you do the direct comparison. So you can show those two things together. And what you’re really showing here, the problem, if you like with this is that there’s this huge disparity, because you are kind of missing out there, there’s a two to three times discrepancy between the percentage of people forming this generation and the proportion of resources that they’re getting. So now you’re setting up your problem nicely. With that kind of statement, you can then talk about the solution of identifying individuals and kind of bringing those to life, maybe some kind of graphic there to represent those. And then you can talk about the impact of what we’re going to do. So we’re gonna have them kind of move through this symbolic jumbo jet and jungle gym, we’re going to accelerate their development. And so once you’ve got that framework, the individual elements of the story, then you can start to bring that to life with visual representation. So here we’re trying to show this comparison and show there’s this big difference. Well, let’s do that. And you could use a standard bar chart that will be terrific. Or you can show something like this with icons representing the resources and the staff. And you can say Look, you know, here’s our healthcare staff. And if we think about it, the split between generation one and Boomers and Gen X is, you know, 30 to 40% versus 60 to 70%, which is kind of fine. But if you now look at where the talent development resources go, actually, there’s this huge disparity here. And so you’re visually showing there’s a great many more people than there are resources to cater for them. And so that there is the critical thing that’s setting up the problem, you can then say that we want to identify potential leaders from within that group. So you’re bringing that out a bit more, and then accelerate that development through the symbolic jungle gym the thing that this organization is using, so you’re breaking the presentation down the content down into the individual components that are perhaps important, thinking about the story structure that works for that problem, solution, impact is a good one to follow through, and then thinking about the visuals that you can use to tie all of that together. And if you want to, you could take it even further. This is kind of nicely visual, and it takes people through the story. But it’s somewhat passive. Why not flip it around instead? And say, Hey, here’s a question for you. What proportion of our healthcare staff do you think our generation why? Because the same core set up, but now I’ve got triggers set up on all of these trigger animations, so that you can click on any of these icons, and it will trigger one of two things to happen either, you know, you say 80%? No, actually, the answer is 30 to 40%. And it highlights those like that. And then the next one comes up. And again, we’ve got triggers over the town development resources here. And you can say, you know, 80 to 90%. Click on that. Yes, that’s right, it’s 85%. So you’ve now got different ways of being able to interact with the slide and you can ask your audience questions what they think. And then based on the answers that you’re getting, you can plug that in, and it’s now going to give you yes or no or whatever kind of response you’d like. So the idea of using more complex animations, trigger animations, to be able to not only tell the story, but to actively engaged people is again, another useful technique that’s worth considering for any presentation, but especially ones where you’re not there with people. So we talked earlier about the idea of not only improving the quality of your slides, but also trying to incorporate yourself in a meaningful way into the presentation so that you avoid this kind of setup where you’re a tiny little video in the corner, which doesn’t really work very well. Well, as of just a couple of weeks ago, PowerPoint launched something called cameo, which is a really interesting tool, because what it allows you to do is to incorporate yourself into the presentation, let me show you how it works. If you go to the Insert tab on the Ribbon, over on the right hand side, you’ll find a thing called camera. And then cameo. This is very interesting, because it introduces a little video pane. Now the default is in the bottom right hand corner. So you can turn this on, and you get a live video feed of yourself right down there. Hi. I think well that’s, that’s neat. But that’s pretty much the same as it was before, isn’t it? Well, yes and no, because you have the ability to move it around, to be able to resize it to do all sorts of interesting things, including not just keeping it like that. But also maybe resizing it and stretching it. And it will then crop automatically to match so that you now fit nicely into the slides. And then you can point out all the stuff that’s important. So you know, over here is all the stuff that’s kind of going to be interesting. And then you think, well, it’s not just about a box. But you can also do other things like change the shape of it for surf, for example. So I could do something like this, where it’s an oval, I’m not entirely convinced about an oval. But perhaps if you made them all the same height and width, then you’ve got a proper circle that you can incorporate in here. And that kind of stuff might look quite nice there. I’ve got to do this here, and then remove the outline. So you’ve got that kind of setup, which can be quite neat. And all of a sudden, if you’ve then got that you can then add all sorts of other elements around it. So things behind and things in front so that it’s not just a video that’s plunked on the slide, but you can do different pieces with it. So this is something very simple, but maybe let’s make it more decorative. Let’s have other decorative elements that can go around it so that it fits more neatly into the brand into the position. What’s really very neat about cameo that you’ve never been able to do before usefully in PowerPoint is that it will take this live video stream of you and it will work with Morph. So now I can move it somewhere else in the presentation somewhere else on the slide because now it’s incorporated better because now all of a sudden you want to talk about These bits first, and then you want to talk about those bits next. And so you can be in the right place at the right time, Morph will also allow you to change shapes as well, man, it will do the same with cameo, which I just think is rather wonderful to now you can be incorporated into something else. And so cameo is this really useful, interesting tool that allows you to be part of the presentation when you’re sharing it with people. And I think it’s going to be absolutely fabulous, the way they start incorporating stuff like this and stuff that they’ve got in teams already into PowerPoint as well. At the moment, you have to keep your background, they will isolate you, but they have that technology in teams, I cannot see them not bringing that into PowerPoint, at some point in the future. Now, you probably don’t have cameo rights. Now it is, as I said, only very recently been launched. If you are on the office insiders beta program, then update and you should have it it’s been launched to all of the beta testers. Otherwise, with Office 365, they have a somewhat odd rollout of new features, which can take up to about six months to arrive. So if you just want to regular office 365, than you might be seeing and at some point in the fall, perhaps or hopefully, in the summer, but we’ll see when it gets launched. If you would like to try it, you can sign up for Office insiders for their Beta testing program really easily go to insiders.office.com. And there you can sign up, and you’ll get all of the new stuff. As soon as it’s launched. In general, I’ve never found it to be a stability problem. So you should be safe. With things like that, it’s not going to be kind of really crazy. And so you can now explore all of these different possibilities. It’s worth noting as well, that it’s not just the standard shapes that you can do with cameo, you know, play around with it, see what’s possible. I’m going to do insert cameo here. So you get the little video there like that. Let’s do it live again, you so you can see. But also, this is treated essentially just like a standard shape and PowerPoint. So I could, for example, crop it using the freeform tools. So I’ve now got that there, take this and use merge shape to be able to keep the intersect. So now you’ve just got the circle, for example, like that. And then once you’ve got that, you know what, what if we were to also make that a little bit bigger, copy it so that you’ve now got two of them. And position that, like that. And now kind of just interesting effects, perhaps in a mirror type shattered glass type of facts that might be interesting to be able to incorporate. Or let’s maybe get rid of that and do other shapes that you might want to include into this. So I’ve got two different pieces here like that, for instance. And now let’s take the cameo, let’s take the square and let’s do merge shapes. And now you’ve got a really interesting setup where again, you’ve got kind of different looks and feels. It’s worth noting there, the way that it’s distorted is only in edit mode like this, because I got the preview version. When you’re in slideshow mode. I’ve never seen any distortion with it. So it should be good there. But it’s something to play around with. It demonstrates that the PowerPoint team is really pushing this idea of presenting effectively being able to engage with people no matter where you are. And you’ll see all sorts of really cool stuff, I think coming from them, as they realize how people are using PowerPoint in so many different ways now, so well worth checking out. I think that it’s really cool. And you can also see how the idea of integrating yourself into a presentation in teams is also started to input influence how PowerPoint works as well. A really neat tool to support presenters when you’re delivering a presentation is to incorporate subtitles into what you’re doing. Now with traditional presentations. Of course, there’s the narrative there over the visuals on the slide. And that’s terrific, especially when you’re trying to solve death by PowerPoint here. But you can add narration and you can add subtitles for that narration really easily using PowerPoint. If you go to the slideshow tab on the Ribbon, over on the right hand side, it’s a little checkbox called always use subtitles. And in doing that, what’s going to happen when you’re in slideshow mode now is you get a little box at the bottom, which is going to live transcribe what you’re saving, giving your audience subtitles over the top of your narrative which is terrific. What’s even more interesting is that it doesn’t have to be in English, or at least the language that you’re speaking. You can go back to the slideshow tab in the ribbon and over on the right hand side here choose subtitles settings. This point you can choose what the microphone is but you can also choose the languages that are involved, what you’re speaking and then also what you want it to be translated into. So I can now choose to speak in English, but have the subtitles appear in French. And now it will not only transcribe, but also translate what is going on live as you’re speaking. So a really neat way to be able to connect with people. Now of course doing this, you need to be very mindful of where those subtitles go giving them space, designing your slides for the subtitles to appear. But if that’s a little bit annoying, you again have the ability here in subtitles settings to choose where they go, they can be overlaid, or you can have them sitting kind of outside of the content. So if I now do it outside, the slideshow itself becomes a little window. And now you’ve not got any interference with your content, but useful tools to be able to engage with people so that they can read what you’re saying if there’s any kind of audio issues, or they can follow along in another language. Another neat way to be able to share with people is with live presentations. Now this is done through PowerPoint for the web, at least for now, I’m sure they’ll bring it to the desktop version at some point. So if you open up a PowerPoint presentation in PowerPoint for the web, so probably from SharePoint, for example, if you go to the slideshow tab on the ribbon, you have a few different options, one of which is this here present live. Now when you choose present live, you’ve got a couple of options there, you can choose only people in your organization that can see it or anyone which is probably more useful. And then you can click on present live, that will then launch this little screen here, which gives people a QR code that they can join with, but also a URL that you can copy and paste in so that people can see it. So here’s the setup for it there. And I can copy that and I can paste it in and then someone can join. Don’t do it. Now it won’t work. But we can have a go to join the q&a, if you like right now two things are going to happen. As a presenter, what’s going to happen is you can present your slides as you normally would do going through all of the content. And that’s terrific. It’s a perfectly ordinary normal presentation delivery experience. If you move your cursor to the bottom left hand corner, you got a few controls here, like going to a slide sorter view of all the different slides if you wanted to, you can blank the screen, you can pause the the broadcast and all of that jazz, which is great. As a an audience member, you’ve got this kind of view, which is very interesting, because this shows you the presentation, you’ve got the ability to go back to previous slides if you want to. Or you can come back to the current slide. But you’ll also notice, there we go, you’ve now got all of the transcription of what the presenter is saying live over here on the right hand side. Now, this isn’t a browser for me, personally. And so you’ve got the ability to now not only get those subtitles, which you can get a regular PowerPoint. But also you can transcribe the language and translate the language into different languages. So there are 60 few different languages here. So I can choose French again. And now it’s translating everything again in real time. What I think is particularly neat about this, compared to the standard desktop PowerPoint experience, is that this is personal. So I can have French, you could have Spanish, someone else could have German, for example. And so everyone can now access the narrative in their own language, which I think is a really interesting way of approaching it. So presenting from PowerPoint for the web, using PowerPoint live, I think is a really interesting tool that allows anyone to be able to do it. And of course, a chunk of this is also available in teams, which also combines clever camera trickery and whatnot. But if you don’t have access to teams, then you can’t use that but are happy to show that during the live q&a If you would like but plenty of options out there that PowerPoint is helping you with to deliver a presentation in remote environment in a compelling and effective way. And so here we are at the end of the session. Thank you so much indeed everyone for joining today. I really appreciate it lots of different tips and tricks there about how you can go around creating more compelling, more effective, virtual or remote presentations. If you don’t mind brief, shameless plug alert if that’s okay, these are all the different things that we do at Bright carbon, we create presentations elearning animations, infographics, if you’d like any help, please feel free to get in touch but more usefully for you guys as content creators. Because we do so much of this stuff. We love to come up with new ideas and share them. If you aren’t doing any of these things. You can go to the bright carbon website bright carbon.com where you’ll find a whole host of completely free resources and tutorials covering all of this kind of stuff. I mentioned it quite a bit the bright slide ad and you can get that for free as well from a bright carbon where cite bright carbon.com/bright slide. And you can download that particularly useful if you are a power user of PowerPoint and developing stuff wants to more quickly. And if anyone would like to get in touch, please do feel free to do so info at Bright carbon.com It’s probably easy to write down or Richard dot Goring at Bright comm.com or follow us on the Twitter at Bright carbon.

Sarah  50:58

Okay, so we do have we our first question is from es Dev and that is where did the images that you were animating come from? And Richard, if you can hear me, you are on mute. So you just need to unmute yourself now there you are. Can you hear me Richard? Can anybody in the audience can you hear me? If so? Can you just type a chat in and just say yes. Yes. Okay. Perfect. Thank you. You can hear me. Richard, can you hear me?

Richard  51:56

Are you? Yes, sir. Can

Sarah  51:57

you hear me? Perfect? Yes, I hear you now. Cool. So

Richard  52:01

in terms of places to be able to do this, there are a few different places depending upon what you’re looking for. So if I just go back into PowerPoint for a second in PowerPoint itself?

Sarah  52:13

It looks like we may be losing you a bit. Yes, the hour did pass quickly. It was a really fantastic presentation. Hmm. Well looks like Richard, we can hear you but we are unable to see your screen.

Richard  52:47

All right. Let’s try it one more time, then why is this going wrong? Oh, well, we?

Sarah  52:57

Hmm, well, it looks like it worked just in time, right. We got we got all of the fantastic information that you shared with us, Richard, it was such a information filled session, but doesn’t look like we’ll be able we’re able to see your screen right now. The handout. Lena is asking for the handout. If you go on the shared files tab that’s next to the public chat tab. You can download that. Yes, it does seem as though we have lost Richard. I can’t hear him either. But it was perfect timing because we did get to get through the the bulk of the presentation there. Unfortunately, we won’t be able to conclude with the q&a. But if you do have questions, just make sure you drop them in the questions area or the chat area. And, you know, we’ll all connect with Richard and we’ll be able to get you some responses on those questions. But with that, we will conclude today’s presentation. By addressing today’s sponsor, which was HR dq, what’s my communication style online assessment and training. You can take a free test drive at HR DQ store.com/w MCs to learn how you can flex your style for optimal performance on the job. And we also have HR DQ memberships, which offers over 200 Human Resource webinars, sessions from today to trainers, consultants and coaches keeping you in the know with industry trends, as well as workforce virtual seminars for instructor led classes on key training topics for your employees. And you can learn more at www dot h rdq.com/memberships. And you can sign up for a free monthly trial there and you’d be able to refer back to this recording today as well. And that will bring us then here to the end of our presentation. Thank you so much for joining us all today. And thank you rich heard for joining us too for such a phenomenal presentation today unfortunately we can’t hear you if you can hear us thank you everyone and Happy training